IDB Invest – Business Support Sr. Administrative Assistant – Infrastructure & Energy Division – Washington DC

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2000000884 Requisition #
   IDB Invest – Business Support Sr. Administrative Assistant – Infrastructure & Energy Division – Washington DC

 

 

Are you passionate about supporting the origination, structuring, negotiation, approval and closing of infrastructure projects in the Latin America and the Caribbean region? If so, we may be looking for you! 


Background

 

The Investment Operations Department (INO) is responsible for generating a portfolio of high quality, creditworthy, and environmentally and socially sound projects that result in significant development impact. The business cycle goes from the identification, selection, origination, structuring and execution of transactions to their monitoring. INO follows a matrix model, with three segment divisions covering Infrastructure and Energy, Financial Institutions and Corporates, and three transversal divisions covering Financial Products and Services, Advisory Services and Portfolio Management.

 

The Infrastructure and Energy Division (IEN) is organized in three geographic teams covering (i) Andean countries, (ii) Southern Cone countries, and (iii) Mexico, Central America and the Caribbean countries. Within each of those teams, Investment Officers (“IOs”) cover four main sectors: Transport, Water and Sanitation, Energy and Social Infrastructure (Education & Health). Our Division maintains, as deemed necessary, the responsibilities for customer relationships and product specialist’s engagement in areas such as debt capital markets, equity and quasi-equity instruments, as well as resource mobilization and technical cooperation.


 

What you will do

 

You will focus on providing operational support to Project Team Leaders in relation to the following activities:

 

  • Participate in the drafting and proofreading of operational documents such as Investment Proposal, Board Proposal ensuring their compliance with internal policies and procedures.

  • Prepare draft of Non-Objection Letter and Project Brief for Project Team Leader’s revision and coordinated their internal processing.

  • Follow up to dates in Maestro and operating systems, to ensure that they are in accordance with the operations schedule.

  • Produce the Project´s disclosure with information reviewed by the Investment Officer and the SEG Officer and ensure compliance with the IDB Invest policies.

  • Perform data analysis using Power BI and prepare Pipeline presentations, documents, and other initiatives of Infrastructure and Energy Division. 

  • Review the operations documentation to guarantee the quality of the final product and accurate application of relevant guidelines.

  • Collect Operational Data and prepare documents and reports as needed.

  • Produce internal documentation required for operations processing and other communications.

  • Provide guidance to professional and support staff in HQ and Country Offices on the preparation, scheduling, and processing of operational documents throughout IDB Invest’s project cycle to obtain approval.

  • Focal point for Project Team in the request of individual and firm contracts by gathering, organizing, and processing documentation for the contracting of contractual.  Including launching of RFP.

  • Assist in administrative requirements related to operations, as needed.

Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.


Education: Associate’s degree in Business Administration or relevant field. Bachelor’s degree will be considered a plus.


Experience: You have at least four (4) years of relevant professional experience. Experience in a similar role in IDB Group or another multilateral development bank will be considered a plus. Proficiency in text processing software, spreadsheet and database programs (Microsoft Office and PowerBI) is required. An advanced level of Microsoft Excel, including dynamic tables, would be a plus. Strong organizational capability with an ability to carry out multiple and detailed tasks. Ability to work under pressure and tight deadlines. Strong communication skills, both verbal and written. Demonstrated ability to take initiative to assist others and share knowledge and information.



Languages: You are proficient in oral and written English and Spanish; knowledge of French or Portuguese is a plus.


 

Link to Core & Technical Competencies ( please Ctrl + Click)


 

Opportunity summary:


  • Type of contract: Fixed-Term
  • Length of Contract: 3 years
  • Starting date: Upon agreement with the candidate
  • Location: Washington, DC


Our culture: Working with us you will be surrounded by a diverse group of people who have years of experience in all types of development fields, including transportation, energy, water and sanitation, education health, gender and diversity, communications and much more.


 
About us: IDB Invest, a member of the Inter-American Development Bank (IDB) Group, is a multilateral organization based in Washington, D.C., that is committed to the development of Latin America and the Caribbean through the private sector.


 

IDB Invest offers a competitive remuneration and benefits package.



IDB Invest is committed to diversity and inclusion and to providing equal opportunities in employment. We embrace diversity on the basis of gender, age, education, national origin, ethnic origin, race, disability, sexual orientation, religion, and HIV/AIDs status. We encourage women, Afro-descendants and persons of indigenous origins to apply.


 


Due to the current COVID-19 pandemic and its implications for our Region, the IDB Group is reviewing its hiring needs and prioritizing its areas of talent acquisition. We encourage candidates to continue to apply to the active postings, yet current job openings may be subject to further decisions in terms of timing of the processes, or other actions, in accordance with business needs. Final hiring decisions may also be conditioned to the candidate’s ability to timely relocate to the post of duty at the moment of starting service.

 



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