IDB Invest – Administrative Assistant Consultant - Portfolio Management Division – Washington DC

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Technical Support
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2100000443 Requisition #

IDB Invest – Administrative Assistant Consultant - Portfolio Management Division – Washington DC

Background:

The Investment Operations Department is responsible for generating a portfolio of high quality, creditworthy, and environmentally and socially sound projects that result in significant development impact. The business cycle goes from the identification, selection, origination, and execution of transactions to their monitoring. The Department follows a matrix model, with three segment divisions covering Infrastructure and Energy, Financial Institutions and Corporates, and two transversal divisions covering Financial Products and Services and Portfolio Management.

The Team:

The Portfolio Management Division (PTM) is responsible for monitoring, from first disbursement to repayment, a portfolio of loans and guarantees to private sector and non-sovereign guaranteed financial institutions and structured finance counterparts.

What you will do:

The selected candidate will provide administrative support to the Division Chief and PTM officers by performing a wide range of business support functions of a highly responsible nature to assist in the day-to-day execution of administrative processes and activities.

  • Provide support to the Division Chief in managing the agenda, phone calls, and following up on time sensitive matters.
  • Provide administrative and logistical support in the planning, coordination and execution of meetings and events, and coordinate agenda of complex events.
  • Assemble and consolidate documentation for meetings, seminars, presentations, and reports in a timely and efficient manner.
  • Print and scan documents for team members, when required, and assist team members with the formatting of documents in Microsoft Word, Excel and PowerPoint presentations.
  • Review documents submitted for the Division and/or Division Chief’s approval to ensure accuracy and completeness, and conformance with relevant guidelines. As requested, review and edit documents produced by PTM staff.
  • Receive, screen, distribute and send the correspondence for the Division.
  • Coordinate between departments and operating units in resolving day-to-day administrative and operational issues.
  • Coordinate travel arrangements and process travel authorizations and statements of expense for the Division. When required, assist team members in processing visa paperwork related to official business travel.
  • Maintain record of Division’s business travel, attendance to conferences and trainings.
  • Assist team members in the reservation of conference rooms, in scheduling videoconferences and conference calls.
  • Conduct routine monitoring of office supplies inventory. Keep Division supplies appropriately stocked and organized.
  • Assist team members in reporting building maintenance issues and malfunctions of printers located within business area.
  • Prepare and/or edit basic PowerPoint and summary Excel tables.
  • Other duties as assigned by the Divisions Chief. 

What you will need:

  • Citizenship: If you are not a citizen of the United States of America, we may offer assistance with relocation and visa applications for you and your eligible dependents.
  • Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
  • Education: Technical studies or associate degree in relevant field.
  • Experience: You have at least two (2) years of professional experience.
  • Languages: You are proficient in oral and written proficiency in English and Spanish; knowledge of Portuguese and/or French is a plus.

Core and Technical Competencies:

  •  
  • Proficiency in IDB Invest’s standard processing software; spreadsheet and database programs (Microsoft Office) are required.
  • Strong organizational capability with an ability to carry out multiple and detailed tasks.
  • Strong communication skills, both verbal and written.
  • Team player, with ability to contribute to multidisciplinary and multicultural project teams.
  • Demonstrated ability to take initiative to assist others and share knowledge and information.

Opportunity Summary:

  • Type of contract: Consultant full time
  • Length of contract: 19 months
  • Location: Washington D.C., USA
  • Responsible person: Division Chief, Portfolio Management Division
  • Requirements: You must have no family members currently working at the IDB Group.  

 

Our culture: Working with us you will be surrounded by a diverse group of people who have years of experience in all types of private investment development fields, including infrastructure and energy, corporates, financial institutions, financial and non-financial products and services, gender and diversity, communications and much more.

Because we are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, LGBTQ+, persons with disabilities, afro-descendants, and indigenous people to apply.

About us: IDB Invest, a member of the Inter-American Development Bank (IDB) Group, is a multilateral organization, committed to the development of the private sector of Latin America and the Caribbean by financing loans, equity investments, and guarantees. In addition, IDB Invest partners with clients to provide advisory and training services. 

The IDB Invest offers a competitive remuneration and benefits package.

Our Human Resources Department carefully reviews all applications.

Due to the current COVID-19 pandemic and its implications for our Region, the IDB Group is reviewing its hiring needs and re-prioritizing its areas of talent acquisition. We encourage candidates to continue to apply to the active postings, yet current job openings may be subject to further decisions in terms of timing of the processes, or other actions, in accordance with business needs. Final hiring decisions may also be conditioned to the candidate’s ability to timely relocate to the post of duty at the moment of starting service.

 

 

 

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