The consultant will be responsible for various administrative, support, and clerical tasks including:
Provide support to the Executive Director and all members of the FCU as required:
- Assist with the preparation of documents and efficient processing in the Bank’s record management systems. Prepare and maintain databases for corporate and project related activities and contacts.
- Enter data and update information into the Bank’s financial and information management systems for all components/units of the FCU as required.
- Ensure accurate physical and electronic filing of documents in accordance with Bank’s Policy.
- Assist with the preparation and compilation of annual reports in the Bank’s systems.
- Processing of administrative and technical cooperation payments through the Bank’s systems
Maintain the Program’s email – monitoring, evaluating and responding as required.
- Manage and process the Program’s correspondence – including drafting formal letters to public and private counterparts, arranging signatures, sending and confirming receipt.
- Assist team members with obtaining mission clearance and travel arrangements, and with organizing missions – meetings with counterparts, etc.
- Assist in the design, preparation and coordination of face to face and virtual events, corporate activities, conferences, training workshops and project related events.
- Requesting, processing and follow-up of contracts for individual and firm procurement through the Bank’s systems, as required. Assist with the shortlisting of candidates and all logistics related to arranging interviews and selections.
- Provide support to the onboarding of new members of the Facility including collaboration with the IT department to arrange provisions.
- Facilitate office activities related to team building and maintaining a productive work environment.
- Assist with the maintenance of office equipment and procurement of good and services necessary to ensure team members are supplied with adequate tools to work efficiently.
Manage distribution of information between the Facility and its donors and partners.
- Maintain cordial and professional relationships with all suppliers of services to the Facility.
- Other relevant tasks for the implementation of the program as they become necessary and are prioritized by the management of the Facility.
What you'll need
- Education: Technical studies or Associate Degree in Office Administration/Accounting and/or other relevant formal training. A minimum of 2 years work experience in General Office Administration and Accounting environment.
- Experience: At least 2 years’ experience in office administration or professional experience providing administrative support to diverse teams in multilateral development institutions.
- Languages: Proficiency in English.
Key skills:
- Learn continuously.
- Collaborate and share knowledge.
- Focus on clients.
- Communicate and influence.
- Innovate and try new things.
Requirements:
- Citizenship: You are either a citizen of Barbados or a citizen of one of our 48-member countries with residency or legal permit to work in Barbados.
- Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
Type of contract and duration:
- Type of contract: National Consultant Full-Time.
- Length of contract: 12 months.
- Work Location: On site.
What we offer:
The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:
- A competitive compensation package.
- Leave and vacations: 2 days per month of contract + gender-neutral parental leave.
- Health Insurance the IDB Group provides a monthly allowance for the purchase of health insurance.
- Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
- Hybrid and flexible work schedules.
- Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
- Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
Our culture:
At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.
Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.
Our Human Resources Team reviews carefully every application.
About the IDB Group:
The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.
About IDB:
We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.
Follow us:
https://www.linkedin.com/company/inter-american-development-bank/
https://www.facebook.com/IADB.org
https://twitter.com/the_IDB
