Administrative Support Consultant for the Office of Special Advisor on Gender and Diversity

What you’ll do:

Provide administrative support to the Office of the Special Advisor on Gender and Diversity in daily Front Office activities, as follows:

Executive and Office Support:

• Coordinate the day-to-day agenda of the Special Advisor on Gender and Diversity.
• Support in organizing travel logistics and related arrangements for the Special Advisor and the office staff.
• Coordinate D2S documentation.
• Provide general administrative support to Special Advisor, Office staff, and resource planners.
• Support the Office with miscellaneous activities, including greeting visitors, scheduling office resources, among others.
• Capture comprehensive meeting notes and generate minutes for internal distribution when needed.
• Provide information and guidance on the application of IDB administrative policies, regulations, and procedures.
• Provide periodic briefing materials.
• Prepare PowerPoint presentations.
• Perform any other activities in supporting the day-to-day operations of the Office.

Event Coordination and Communications:

• Support in the coordination of logistical arrangements for meetings and workshops, including agenda preparation, participant lists, technological requirements, and coordination with internal and external stakeholders. 

Resource Planning Support:

• Support the Resource Planners in tasks related to hiring processes for complementary workforce and consulting firms, when needed.
• Support the Resource Planners in all tasks related to the Office miscellaneous expenses, including proper documentation of payments and receipts.

What you'll need:

• Education: Bachelor’s Degree.
• Experience: Between 2 and 5 years of relevant work experience. Experience working at the IDB Group and/or with high-level executives is desired.
• Languages: Proficiency in English and Spanish is required. Knowledge of one of the other Bank official languages (French, or Portuguese) is desired.

Key skills: 

• Learn continuously.
• Collaborate and share knowledge.
• Focus on clients.
• Communicate and influence.
• Innovate and try new things.

Technical Skills:

• Calendar/agenda management and travel coordination experience highly desired.
• Systems: Proficiency with Microsoft Office, including Outlook required. 
• Concur system is a plus. 

Requirements:

• Citizenship: You must be a citizen of one of the IDB’s 48 member countries.   
• Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration:

• Type of contract: International Consultant Full-Time. 
• Length of contract: 12 months.
• Work Location: On site.

What we offer:

The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

• A competitive compensation packages.
• Leaves and vacations: 2 days per month of contract + gender- neutral parental leave.
• Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
• Savings plan: ​​​​​​​The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance. 
• We offer assistance with relocation and visa applications for you and your family when it applies.
• Hybrid and flexible work schedules.
• Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more. 
• Health and wellbeing:  Access to our Health Services Center which provides preventive care and health education for all employees.
• Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.

Our culture:

At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.

Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org  to request reasonable accommodation to complete this application.

Our Human Resources Team reviews carefully every application.

About the IDB Group:

The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.

About IDB:

We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.

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