Administrative Support Consultant
- 📁
- Technical Support
- 📅
- Sep 05, 2024 Post Date
- 📅
- 2400000808 Requisition #
Post of duty: Washington DC
About this position
We are looking for detailed oriented and passionate professional, who will help us change people lives in Latin America and the Caribbean supporting the management of grant and externally financed projects through trust funds and co-financing resources.
You will work in the Grants and Cofinancing Management Unit (GCM) part of the Office of Outreach and Partnerships (ORP). GCM serves as an accountable interface that links partners resources to IDB projects, knowledge products, and programs that meet the needs of Latin America and the Caribbean through close coordination with IDBG’s operational units and the Resource Mobilization Division. The GCM key functional areas include managing partner resources, ensuring compliance with donor agreements and IDB policies, as well as reporting back to partners.
What you’ll do
Support for department agenda and logistics management:
- Support GCM front office calendar and agenda with a focus on the Unit Chief and GCM’s business priorities, coordinating within ORP and across the IDB Group in the day-to-day operation ensuring business continuity.
- Assist in planning, coordination, and execution of internal and external meetings and events under GCM responsibility. Provide administrative and logistics support.
Corporate and administrative support:
- Provide the Front Office with overall administrative support and to all GCM members as needed.
- Review all documents submitted from/to the Unit Chief ensuring accuracy, completeness, and compliance as per operational and administrative procedures.
- Assist in the preparation, communication, translations, and recording of corporate corresponding, presentation materials, meeting minutes, announcements, and any other official documents.
- Prepare PowerPoint presentations, reports and other outputs as required collecting information and inputs from GCM members.
- Prepare, coordinate and follow-up on travel arrangements, in addition to preparation travel expenses reports.
- Formatting of documents in MS Word according to Bank’s standards.
- Submission of documents for publication in the Office of the Secretary (SEC) D2S system.
- Support Front Office in the purchase of materials and supplies.
- Support Fund Coordinators as needed.
- Additional activities may be undertaken as needed.
What you'll need
- Experience: At least 2 years of progressive related experience.
- Languages: Proficiency in English and one of the other Bank official languages (Spanish, French or Portuguese) is required.
- Collaborate and share knowledge
- Focus on clients
- Communicate and influence
- Innovate and try new things
- Advanced working knowledge of MS Office, PowerPoint and Excel, creating tables and organizing data, a must.
- Experience of other business management or resources planning, accounting, or reporting IT applications and systems.
- Ability to work with data, to create informational reports
- Strong attention to detail, to verify the accuracy of financial and operational data for data integrity and reporting consistency.
- Excellent time management skills to comply with strict deadlines within overall roll-out schedule.
Requirements
- Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
Type of contract and duration
- Length of contract: 6 months
- Work Location: Washington DC, United States of America
What we offer
The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:
- Leaves and vacations: 2 days per month of contract + gender- neutral parental leave
- Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance
- Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
- We offer assistance with relocation and visa applications for you and your family when it applies
- Hybrid and flexible work schedules
- Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
- Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
- Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.
Our culture
At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.
Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.
Our Human Resources Team reviews carefully every application.
About the IDB Group
The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.
About IDB
We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.
Follow us:
https://www.linkedin.com/company/inter-american-development-bank/